Dear Charleston Conference Speaker,
Thank you for agreeing to participate in this year’s 37th Charleston Conference. Forgive the formality of this letter but please feel free to contact any of us with questions. We are happy to answer whatever we can.
The Charleston Conference, first held in 1980, is designed to be an informal, open, collegial conference where librarians, publishers, vendors, aggregators, consultants and end users can frankly discuss together the issues that impact our industry. The presentations and interchange should all be oriented toward providing practical, concrete information for practicing professionals.
Here is a checklist of things that you really need to know:
1) There will be a laptop, microphone, data projection unit and Internet access in each meeting room. All rooms will be set up theater style to accommodate the maximum attendees. We do not reset rooms after presentations because of time and expense. If you need other equipment, please let us know by completing our online Equipment Request Form by Friday, September 29. Only submit one request per session. The equipment requests are very important for your talk to go smoothly. If you do not turn in your request in a timely fashion, we can’t be sure that we will be able to obtain the equipment.
2) Speakers need to register for the conference. The conference has too many speakers to waive fees and still be viable. Unless prior arrangements have been made with Katina Strauch or the Conference Committee, speakers are required to pay the applicable registration rate. Please register as soon as possible. The early bird registration deadline is September 15.
If you have a special circumstance that you feel would qualify you for a reduced rate, please contact Leah Hinds.
3) Have you made your hotel reservation? Please do so immediately if you have not. Rooms go fast in downtown Charleston. The deadline for room reservations (unless otherwise noted on the Hotels webpage) is October 1. The Conference will NOT make hotel reservations for you except in very special circumstances.
4) The full schedule will be posted in late August. Note that room assignments are subject to change. Once it is available, please ensure that your session’s title, abstract and speaker information is listed correctly. Send any corrections to Leah Hinds or Beth Bernhardt as soon as possible.
5) We will send invitations in late August for you to set up a speaker account on sched.org, the platform we use to post the Conference program online, and supply your picture and biography. Make people feel that they can come up to you and talk. Say something personal about yourself. Your profile will be added to your session when we publish the schedule online. If you prefer not to have a picture and profile on sched.org, you can also send a biography for the program by email no later than Friday, September 29.
6) We can include copies of your Power Point presentations or other handouts on the online program. Once you log into your sched.org account, there will be a box that says, “You’re speaking at this event! Manage & promote your session!” Click the link, and there you can edit your session abstract and upload a presentation to be attached to your session in the program. Please email the file to firstname.lastname@example.org if you are unable to upload through sched.org.
7) Please note that the Conference programs begin at 8:30 AM sharp on Wednesday morning, November 8, in the Performance Hall of the Gaillard Center at 95 Calhoun Street.
8) The conference will again be publishing its proceedings for the 2017 Conference. All sessions are encouraged to submit a paper prior to presentation. A final version of your paper will be due on Friday, December 8. See Author FAQ for more information.
We look forward to seeing all of you at the Conference and appreciate your help in gathering program information.